Use cases
What teams build on UserTasks
One headless engine for human tasks, approvals, AI agents and integrations — driven from the API, MCP and CLI, in your own UI or ours.
Headless task management
Human tasks and approvals inside your own app
Approvals and human steps inside your own portal or React app, with typed fields, outcomes, queues and SLAs behind an API.
Read the use caseApprovals and compliance
Multi-step approvals you can prove
Finance, HR and procurement approvals with approval matrices, SLAs, escalation, audit trails and retention.
Read the use caseAI agent orchestration
AI agents as workflow steps, with a person in the loop
Agents as governed workflow steps with granted tools, structured outputs, human review and full run history.
Read the use caseMiddleware and integration hub
One place for webhooks in, transforms and calls out
Webhooks in, transforms, decision-table routing and API or database calls out — with retries, log export and config as code.
Read the use caseSharePoint workflow replacement
Replacing SharePoint 2010 and 2013 workflows
Microsoft has retired SharePoint 2010 and 2013 workflows in SharePoint Online. Rebuild approvals and list workflows on an engine you control.
Read the use caseNintex migration guide
Moving Nintex workflows to UserTasks
A neutral concept map and migration plan for Nintex workflows, forms, tasks, connectors and rules.
Read the use caseK2 migration guide
Moving K2 applications to UserTasks
A neutral concept map and migration plan for K2 SmartForms, workflows, worklists and SmartObjects.
Read the use caseNot sure where to start? Read the concepts