Meeting minutes
Upload a meeting recording and get a transcript with speakers, AI-drafted minutes the organiser checks, a task for each action owner and the minutes emailed with SRT subtitles.
The problem
Someone has to listen back, write the minutes and chase every owner. When nobody does, decisions get re-argued and actions live only in the memory of whoever was in the room.
How UserTasks solves it
Transcribe Audio / Video separates the speakers and writes SRT and VTT files; an agent drafts the summary, decisions and action items with the names said in the meeting. The organiser corrects the draft and picks each owner from the workspace people, and each action becomes a task with its due date.
Architecture
Key features
In practice
The recording comes straight from the form’s attachments field; the transcript, segments and files are variables the next steps use.
{
"type": "media_transcribe",
"config": {
"integration_id": "<your media AI provider>",
"source": "{{form.recording}}",
"diarize": true,
"formats": ["srt", "vtt", "txt"],
"output_var": "transcript"
}
}
The flow
The organiser uploads the recording with the meeting details and confirms everyone agreed to it.
Speakers and timestamps, then an agent drafts the summary, decisions and up to three actions.
The organiser edits the draft and picks an owner and due date for each action.
Owners get tasks; the minutes go out as a PDF with the SRT attached.
Ready-made package
Upload a meeting recording: transcript with speakers, AI-drafted minutes the organiser checks, a task for each action owner and the minutes emailed with an SRT.
Starts from a form · needs Media AI provider, AI model, Email · about 15 minutes to set up · signed, free to install
No. It suggests owners by the names said in the meeting; the organiser picks the actual person from the workspace people before any task is created.
Google Gemini by default, and any provider with transcription: OpenAI, Azure AI Speech, Deepgram, AssemblyAI, ElevenLabs or AWS Transcribe, each with your own key.
The form asks the organiser to confirm everyone agreed to being recorded and transcribed. Follow your own policy and local law on recording meetings.
Contact-centre QA
Every call transcribed, card numbers bleeped and masked, scored against your QA rubric, with low scores sent to a supervisor.
Read the use caseAI agent orchestration
Agents as governed workflow steps with granted tools, structured outputs, human review and full run history.
Read the use casePublic records and evidence redaction
FOIA and public records requests: deadlines, AI-assisted redaction of video, photos, audio and documents, an exemptions log and legal approval before release.
Read the use caseBuilding blocks:Complex workflows Integrations and AI Forms and attachments Document actions Images, audio and video Package gallery Deploy anywhere
Open source under Apache-2.0. Use the cloud, or self-host it next to your own systems.